Annual General Meeting & Nomination of Trustees

Annual General Meeting

Monday 12th June 2017 at 19:00, Youlgrave Village Hall (Social Room)

Open to the public


  1. Attendees
  2. Minutes of previous meeting
  3. Annual Report
  4. Election of Management Council (Trustees)
  5. AOB
  6. Date of next AGM

Nomination of Trustees for 2017-18

Ever Thought Of Being a Trustee?

Following recent changes that have allowed us to widen participation in the management of the village hall, we are currently looking for new trustees to join our team at this years Annual General Meeting.

Why do it?

People become trustees for a variety of reasons.  Some are attracted to the village hall because it means something to them, others for the sense of being involved in something worthwhile, to develop their CV, or to widen their experience of working in a team, or running a (not for profit) business.

What Does It Involve?

The trustees of a charity are the people who, under the charity’s governing document, are responsible for the strategic direction and management of the charity. As trustees of a small charities like ours, we will also take on all or most of the work of running the charity too.

We offer induction and support, so past experience as a trustee is not necessary.

Nomination & Election process

The Trustees work together, occasionally with other volunteers, through the Management Council. The Management Council is elected at the Annual General Meeting (AGM), which this year is on 12th June 2017 at 19:00 in the Village Hall. The closing date for nominations is the 5th June 2017.

The Management of the Village Hall is vested in the trustees through the Management Council, comprising a maximum of 5 representative members and 7 elected members. All representative members retire each year at the AGM and elected members (on rotation) retire (those retiring can stand for re-election).

Further, any hirer who uses the hall for more than 20 hours a year, for activities supporting the village halls charitable objects in the community are entitled to put forward one representative member. If more than 5 representative members are nominated, those nominees will select, by a simple vote at the AGM, which 5 of them will join the Council for the next year.

Anyone is entitled to stand as an elected member of the Management Council. All attendees at the AGM (aged 18 or over), are entitled to vote, at the meeting,  to select the elected members of the Council for the next year.

Members of the Management Council have to:

  1.  have attained the age of 18 years;
  2. not be disqualified from acting as a Trustee by virtue of Section 178 of the Charities Act 2011;
  3. be prepared to signed a declaration of acceptance and willingness to act as a Trustee of the Charity;
  4. attend monthly Management Council meetings;
  5. commit to undertake at least 20 hours voluntary work for the Charity, beyond their duties as a Council member and Trustee.

This is a purely voluntary role, with no remuneration.

Making a nomination

Personal or representative nominations must be made by completing the application form.

Forms must be placed in the post box at the village hall (by the main entrance) by 17:00 on 5th June 2017. Alternatively, signed forms may be scanned and sent electronically to, by the same deadline. Nominations received after this date will not be considered at the AGM.

Nomination forms are available from the Secretary or downloadable

Why not learn to dance Salsa?

Learn to dance Salsa, whilst having fun, whether you’re an absolute beginner or a dancerseasoned Salsero. No need to bring a partner, we will even the numbers out.

We’ve got an experienced teacher, all the music you need and the village hall booked on a Thursday evening at 7:30pm

Classes cost £3.50 a week or £18 for 6 classes if paid in advance.

Just turn up and enjoy the fun!


Youlgrave pantomime tickets now on sale


Tickets are selling quickly. Both matinee performances are nearly full – please ‘phone before booking online so we can be sure we can fit you in. We still have tickets for most evening performances which will be finished around 9:30pm, in time for bed, last orders or to get to your own ball!

It will soon be time to be charmed by the classic rags to riches fairy tale of downtrodden Cinders, forced to serve her jealous step sisters and wicked stepmother. She’s off to the ball, so why don’t you come too?!

With best buddy Buttons and a magical Fairy Godmother on hand, Cinderella’s certain to escape the misery of her dastardly sisters and find true love in the arms of a charming prince. But the course of true love never did run smooth…in fact things may be a little rocky and raucous before romancing reigns supreme!

This show will be packed with every ingredient for the perfect traditional family pantomime. Expect larger-than-life characters, loads of laughs,a big dose of slapstick, modern music, beautiful costumes, stunning dance moves, and of course…… plenty of heroes to cheer and baddies to boo!

Pommie Performers Group Night, 13th November 2016

Calling all children aged 4-11

pommiegroupsessionsYou are Invited to our open group Session on Sunday 13th November 4-6pm at Youlgrave Village Hall.

Entrance £2 per child.

This Month we have Zumba Kids dance & Singing groups. Parents are Welcome to Stay for A Cuppa & a Chat.


Christmas Fair, Saturday 3rd December, 10am – 4pm

xmasfair-2016-posterOn Saturday 3rd December 2016, Youlgrave Village Hall will be holding their second Christmas Fair. Packed with local crafts, gifts and food stalls, along with some festive fun, the event promises to be a great opportunity to pick up some lovely Christmas gifts as well as a few bargains too.

The fair is open 10am – 4pm and entry is free. The Christmas Fair will also see Dame ‘Santa’ launch the ticket sales for this year’s pantomime – Cinderella.

All enquiries call Carol on 01629  630 005 Or email


Comedy Review: 10 December Youlgrave Village Hall, 7.30pm

imag-theatre-posterThis December, join the Interesting Theatre Company for their brand new touring Comedy Revue ‘A Bit Sketchy’ – a review, with comedy, that tours (a bit). There’ll be a mixture of classic, well loved sketches and some original material written by the company, plus live music from the fabulously talented, award winning jazz and soul singer Roisin Meleady.

The Interesting Theatre Company Dormobile is taxed and tuned to perfection and some of the cast have already started thinking about which coat to take, so join us for what promises to be a fabulously fun filled and thoroughly entertaining evening.

Come and see the show on 10th December 2016 at Youlgrave Village Hall, starting at 7.30pm. Tickets £8. You can buy tickets online (no booking fee) or call 07703437859 / 07881025771 or email or pay on the door

BUY NOW TICKETS FOR 10th December 2016